Hourly Operations Support or an In-House Hire: How to Decide
4 min read
Operations support for wellness and fitness businesses
We run your daily operations. You grow the business.
CoreSolves is a remote operations team for wellness, fitness and education businesses. We work inside your own systems and handle the admin, client support, automations and launches that fill your week.
What we handle
- Business operations
- Client and student support
- CRM and automation
- Websites
- Marketing
- Creative
- Courses, memberships and events
Handled this weekExample
- New member onboardingWelcome emails sent, Kajabi access grantedDone
- Failed payment follow-upsStripe retries checked, members emailedDone
- Retreat waitlistAirtable updated, deposits reconciledDone
- Inbox triageStudent questions answered, 2 flagged for youNeeds you
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Sound familiar?
You built a business to teach, coach and lead. Now you run its back office.
The business is profitable. The calendar is full. And somehow you spend more time on admin than on the work that grew it.
- 01
Your inbox runs your day
Member questions, login problems and refund requests arrive faster than you can answer them.
- 02
Every task goes through you
Schedule changes, passwords, approvals. Nothing moves when you step away.
- 03
Every launch lands on you
Emails, pages, payments and support, all done by you, all at once.
- 04
Your tools don't talk to each other
You copy data between Kajabi, Stripe and your CRM by hand, and things slip.
Hiring in-house is slow and expensive. Doing it all yourself caps your growth. There is a third option.
What changes
A remote team runs your operations inside your systems.
We learn how your business works, write it down, and take over the recurring work. Your tools, your accounts, your way of doing things.
Every week you get a short summary: what got done, what is waiting on you, and what comes next.
- Domain experts in wellness, fitness and education businesses
- We work in your Kajabi, CRM, inbox and booking system
- Transparent hours, reported every month
- One point of contact who knows your business
This weekWeekly summary
- Teacher training applications12 reviewed and filedDone
- June class schedulePublished in your booking systemDone
- Retreat reminder emailDrafted and ready for your approvalNeeds you
- Workshop buyer tagsFix the broken Zapier tagNext week
What we handle
Seven areas of support. One team.
Use one area or several. Your plan hours go wherever your business needs them most that month.
Business Operations & Management
Admin, team coordination, SOPs and the workflows that keep your business running.
Virtual Assistance & Client Support
Inbox, calendar, research and student questions, answered in your voice.
CRM & Automation
Zapier, Make and Airtable set up so payments, emails and access happen on their own.
Web Development & Website Management
WordPress, landing pages and funnels, built and kept running.
Digital Marketing & Growth
Lead generation, email, social and campaigns, run every week.
Creative & Branding
Social creatives, video edits, email design and copy that sound like you.
Education, Membership & Event Operations
Kajabi, student onboarding, memberships and event registrations.
One plan of hours
Use any mix of services, every month.
See PlansWho we help
Built for wellness, fitness and education businesses.
We know studios, programs, members, launches and retreats. You will not have to explain what a teacher training is.
Primary focus
Yoga & Wellness Studios
Members, schedules, payments, teacher trainings and retreats, run behind the scenes.
Fitness Businesses & Coaches
Leads, memberships, challenges and client check-ins, organized and handled.
Online Educators & Course Creators
Course builds, launches, student support and the tech in between.
Coaches & Consultants
Scheduling, onboarding, invoicing and follow-ups in the background.
Agencies (White-Label Support)
White-label automation, website and production support under your brand.
Healthcare Education Companies
Learner support, registrations and the records behind continuing education.
Event Organizers
Registration funnels, attendee emails and vendor coordination.
How it works
From first call to a business that runs without you.
- 01.
Discovery call
30 minutes on where your time goes and what you want back.
- 02.
Systems audit
We map your tools, recurring tasks and gaps.
- 03.
Onboarding and plan
Access, SOPs and a plan sized in monthly hours.
- 04.
Delivery
Your team works inside your systems, every week.
- 05.
Review and improve
Monthly review of hours, results and what to hand off next.
Plans
Hourly support that flexes with your business.
Pick a monthly block of hours. Move up for launches, down for quiet months.
Essentials
20 hours a month
$1,200/ month
For owners who need the inbox, calendar and admin handled.
Most chosen
Growth
40 hours a month
$2,200/ month
For studios and programs running memberships, launches and events.
Partner
80 hours a month
$4,000/ month
For established businesses that want a full operations team inside.
Why CoreSolves
Help that feels like part of your team.
Domain experts
We know studios, memberships, cohorts and retreats, so onboarding is fast.
Your systems, not ours
We work in your tools and accounts. Everything we build stays yours.
Transparent hours
Time is tracked by task and reported monthly. No guessing.
A reliable team
One point of contact, with backup, so work never depends on one person.
What does CoreSolves actually do?
We are a remote team that runs the day-to-day operations of your business: admin, client and student support, CRM and automations, websites, marketing operations and launches. We work inside your existing tools, on a monthly plan of hours.
Do you work in our tools or bring your own?
Yours. We log in to the tools you already use, such as Kajabi, Mindbody, Airtable or Google Workspace, and work there. Everything we build stays in your accounts, so you keep it if we ever part ways.
How do hourly plans work?
You choose a monthly block of hours. We track time by task and send you a report each month, so you always see where the hours went. You can move up or down a plan as your needs change.
Who will I work with?
You get one dedicated point of contact who learns your business, backed by specialists for automation, web, marketing and creative work when you need them.
How quickly can we start?
Most clients start within two weeks of the discovery call. The first week is onboarding: access, a systems audit and a written plan.
What if something urgent comes up?
During onboarding we agree what counts as urgent, who to contact and how quickly we respond. Urgent issues go straight to your point of contact, who has a backup who knows your account.
From the blog
Practical guides for running a calmer business.
Ready when you are
Get your week back.
Book a free 30-minute call. We will look at where your week goes and tell you plainly whether we can help.